Managing Change within Execution of Project Activities Although change management does apply mostly within project execution stages regarding how well-structured changes are performed on the scope, schedule, or resources of a particular project. Thus it encompasses assessment, approval, and implementation as these changes are aimed without compromising the objectives of the project. Here is an example concerning practical processes in change management:
The Change Management Process
- Change identification Recognize and record potential changes that may come from different stakeholders team members or even external factors.
Example: Major stakeholder requests functionality currently outside the directed scope of the project in developing the software.
- Change request Properly reasoned argument with an overview of the requirement will be asked to submit these official requests for changes. Such example change might detail all other descriptions over what new software functionalities shall accompany benefits and importance it brings to the project.
- Change Assessment Examine the possible implications of changes in terms of costs, times, resources, and risks to the project’s goals. Example: Change requests put on hold during a construction project that concerns the design are ones made available to the project team upon client requests for evaluation against budget and schedule as well as compliance with regulations.
- Change Approval Send change requests to decision-making bodies, such as a change control board or project sponsor, for approval and review. Appropriate input must be provided for all decisions to be wise. Example: Change requests are referred by the project manager for additional quality testing that promises increased product reliability.
Transformation Efforts
1. Change Planning
Make a full plan for implementation of all changes that have been approved to include all the necessary modifications in matters of schedule, resources,and costs.
For illustration: A procurement and mobilization plan for new machinery is drawn up by the project manager for special equipment during the construction of a bridge.
2. Communication
Inform all impacted parties including both team members and contractors about changes approved and those which may impact them.
For example: In a campaign, notification of audience-targeting changes is given to the creative team and media buyers to promptly adjust.
3. Change Monitoring
Monitoring implementation to confirm that this is finally succeeding according to the approved plan and does not introduce any new armests challenges.
Example: In a product development project, the project manager tracks the sourcing of new materials following design change to avoid further delays in schedule.
4. Documentation and Reporting
Capture, approved and provide actual use change information and status report attached to stakeholders about when the changes were made.
Example: A synthesized document for a healthcare information technology project includes the approved change request as well as reports on the integration progress and impacts.
Change Management in Action: A CAS Construction Case Study
Case Study: Modification in the Design of an Office Building While Executing by a Client
- Time when Change is Wanted: During the Execution Phase Change Notification: Formal submission of the change request to client with associated design guidelines and justification for the change.
- Change Requisition Documentation: The project manager writes a document spelling out the proposed design and possible impacts in aesthetics, schedule, and costs.
- Evaluation of Change: Team assessment evaluates feasibility, along with architectural integrity, materials availability, and budget impacts.
- Approval of Change: The project sponsor will take the request as it is and approve it as required.
- Change Initiatives: A completely well-drafted plan of acquiring materials, time modifications, and coordination works with the subcontractors.
- Communication: The project manager ensures that all team members, architects, and subcontractors are informed about their new roles and responsibilities.
- Change Tracking: High quality timely execution of the design façade continuously tracked.
- Documentation and Reporting: Documentation regarding the change with its approval and progress reports shall be maintained and circulated to the stakeholders.
Conclusion:
Effective change management reduces the disruption and the process that a change should pass through right from its identification to its approval and implementation. Change handling by the systematic way within which a project team makes it possible for it to realize the project within budget, time, and also the quality of the project while obliging to changes.
